Records Management University of Oulu

 

Registry office

The registry office processes and registers incoming and outgoing documents, applications for open positions and duties, and other applications.

Documents are registered in the record management system (Dynasty for SQL).

> Delivering documents to university registry office

The registry office keeps a record of university's contracts.

Central archive

Documents which are to be stored permanently or longer than 10 ten years are kept in university's central archive. Note that there are several other local archives in university units (e.g. in faculty offices). When a certain document is not in active use anymore, it will be transferred to the university central archive.

The central archive is also responsible for overall co-ordination of the university's archival management.

 

Registry office and central archive are located in the same premises at the second floor on the university main building.

 

Information services

Documents of the University of Oulu are public unless they are confidential under the Act on the openness of government activities (JulkL 1999/621). An example of a non-public document is a statement of a person's health or a document containing research or business secrets. The publicity of documents is decided upon individually. The decision can be contested.

Queries about individual matters or documents can be made by telephone, e-mail or in the registry office itself. Personnel of the registry office offer assistance in locating documents and information (also including local archives). The university's record management system can be accessed either in the registry office or via an internet publication module which contains the main body of the public documents.

Dynasty record manangement system

 

 

 

 

Contact information

address
University of OULU
POBox 8000
90014 University of Oulu

visiting address
Pentti Kaiteran katu 1
door P1, 2. floor
Linnanmaa
90570 OULU

Tel. +358 8 553 4108
Fax +358 8 553 4112

e-mail
kirjaamo (at) oulu.fi
oulun.yliopisto (at) oulu.fi

Opening hours 9:00 - 15:00
Closed on Saturdays, Sundays and public holidays

Personnel